ICALEPCS 2023 Accommodation Booking Portal

Welcome to the ICALEPCS 2023

accommodation, tours, airport transfers and flights portal

We are excited to be able to offer you a one-stop solution for all your travel requirements.

CONFIRM YOUR TRAVEL ARRANGEMENTS NOW!

In order to make your trip as smooth as possible, we are your point of contact to assist you with your hotel, tours and airport transfer bookings.

Your Next Steps – please complete the below details

· Complete your profile information below

· Select from a range of hotels from 5-star to 3-star hotels within close proximity of Century City Conference Centre

· Please book your airport transfers if you require transport to and from Cape Town International Airport.

Our Next Steps

· Once we receive the information requested, our Travel Consultant will electronically contact you to confirm your travel arrangements.

· Please note that we will make separate bookings per traveller to provide maximum flexibility.

· You will receive your hotel confirmation letter, e-ticket once payment has been received.

Please email icalepcs2023@tourvest-ime.com if you have any queries.

Select from the below options: (multiple selections allowed)

Accommodation

Flights

Tours

Airport Transfer

Contact: ICALEPCS 2023 Conference Secretariat: icalepcs2023@tourvest-ime.com

Contact Details

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You should receive an acknowledgement email within 15 minutes after your online registration is submitted.
Should you, for any reason, not be able to register, or have any difficulties registering, please contact the Secretariat on the details provided at the bottom of this page.
Please Note: each person registered will receive a confirmation email.

Email Address

Title

First Name

Last Name

Mobile

Address

Address Line 2

Address City

Address State/ Province

Country

Billing Information

This is for invoicing purpose, if this is not applicable click on "Next" to continue your booking.

Billing Company

Billing First Name

Billing Last Name

VAT Number

Billing Address Line 1

Billing Address Line 2

Billing Address City

Billing Postal Code

Contact: ICALEPCS 2023 Conference Secretariat: icalepcs2023@tourvest-ime.com

Flight Details

Complete the information below accurately in order to receive correct flight details

To select dates effectively, please follow these helpful hints:

Click on the date to search the required date
Click on Month & Year on the top, this will display the all the months of the year.
Click on main year at the top.
Use the navigation arrow to select the year.

Please complete all the required fields below and select “Next” to proceed to the following page.

Full First Name as Per Passport/ID

Full Last Name as Per Passport/ID

Passport Number

Upload copy of ID

Flight Arrival Date

Flight Departure Date

Closest Airport?

Destination

Frequent Flyer number and Airline

Contact: ICALEPCS 2023 Conference Secretariat: icalepcs2023@tourvest-ime.com

Accommodation

Cape Town offers a wide range of accommodation, from luxury hotels that meet the highest international standards to more modest and basic hotels to suit all pockets. Tourvest has block booked a number of rooms at various hotels specifically for the delegates attending The International Conference on Accelerator and Large Experimental Physics Control Systems (ICALEPCS 2023) be held in Cape Town, South Africa from 7 to 13 October 2023.

Some of the hotels booked are within walking distance to the Century City Conference Venue and include 5-star, 4-star and 3-star establishments.
-
All rates are quoted, and must be paid in South African Rand (ZAR). For exchange rate estimation purposes visit http://www.xe.com. All forex charges and bank fees are for the payee’s account.

All accommodation rates quoted are per room per night, including bed and breakfast. These rates include VAT at 15%, and the Government Tourism levy of 1%. All extras are for the delegate's own account and to be paid directly to the hotel.

All accommodation is booked on a first come, first served basis, subject to availability.

The FULL PAYMENT of the accommodation booking is due and payable by Friday, 1 September 2023. Should the full payment in respect of the accommodation not be received by "The Release Date" and no written cancellation be received, the booking will be cancelled and released.

Standard check in time is at 15h00 and check out time at 10h00.

Most hotels offer complimentary Wi-Fi however this is usually a capped connection per day.

Please enter your dates below and click on search.

No Accommodation Required

Check-In Date

Check-Out Date

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Century City Urban Square Hotel

A Warm Welcome to One of Cape Town’s Coolest Hotels The Urban Square Hotel is an elegant, executive retreat just a few steps from the Century City Conference Centre. The Hotel’s in-house eatery, Square Cafe and Wine Bar, spills out onto the vibrant Century City Square. In this sunny, tree-lined spot, you’ll experience a happily eclectic establishment that juxtaposes industrial chic with urbane sophistication to create a truly unique ambience – relaxed yet energising. Accommodation to suit every traveller Whether you’re a high-powered executive with an empire to build, a couple looking for serious ‘we time’ or a young family on holiday with your little ones, our range of Urban Square accommodation will fulfil your needs, offering the full spectrum from Superior Rooms to Executive Suites and Family Rooms.

Photos

Luxury Single Room

FULL
Luxury Double Room

FULL

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The Bridgewater Hotel

One brilliant new hotel, two exciting worlds to explore Century City’s latest hospitality offering, the Century City Hotel Bridgewater, truly offers travellers the best of both worlds. The stylish 80-room establishment looks out over a tranquil six-hectare parkland of islands and waterways, yet is literally just a stroll from the buzz and bustle of Century City’s vibrant Urban Square. This amazing location, right on the cusp between natural beauty and urban energy, provides Bridgewater Hotel guests with a wide variety of activities to choose from, all within easy walking distance. These include running, cycling, canoeing, and stand-up paddling on the extensive waterways of Ratanga Park and the Grand Canal.

Photos

Superior Pizza Facing Room - Single

FULL
Superior Pizza Facing Room - Double

FULL
Single Canal Facing Rooms - Single

FULL
Single Canal Facing Rooms - Double

FULL

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The Colosseum Hotel

All-Suites for All-Stays The Colosseum Luxury Hotel boasts 68 modern and spacious suites, ranging from deluxe rooms to three-bedroomed penthouses. Each is fully equipped with semi self-catering facilities and en-suite bathrooms. Your stay includes secure parking and wifi. Welcome To The Luxury Life Surrounded by spectacular views of Table Mountain, Table Bay and Durbanville Hills, the four-star Colosseum Luxury Hotel offers chic decor and warm hospitality only 20 minutes from the Cape Town International Airport. Attractions such as the renowned V&A Waterfront, Two Oceans Aquarium and the bustling city centre with major attractions, landmarks, shops and restaurants on your doorstep.

0.9 km from Cape Town International Convention Centre

Photos

Standard Single Room

FULL
Standard Double Room

FULL

Century City Marriott Hotel Crystal Towers

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Century City Marriott Hotel Crystal Towers

Reserve your Cape Town break at our stylish hotel Relax at the vibrant Cape Town Marriott Hotel Crystal Towers, where modern design and world-class service awaits. Sleek hotel rooms come with panoramic views across Cape Town as well as elegant finishing touches to enhance your stay. Several dining options are available, including fine dining at our Tower Restaurant, pastries from our hotel deli, halaal certified kitchen and 24-hour room service. For relaxation, retreat to our fitness facility or indulge in a treatment at our award-winning spa. Our rooftop pool and bar, which boasts views across Cape Town, is the place to unwind with a cooling swim or signature cocktail. Those wishing to host a business meeting or special occasion can choose from 12 versatile event spaces, as well as take advantage of our dedicated coordinators and free Wi-Fi throughout the hotel. Occupying a prime position in Century City, our hotel guests can access Canal Walk shopping center via our exclusive bridge, or travel further afield and discover Cape Town's main sights.

Photos

Larger Guest Room - Single

FULL
Larger Guest Room - Double

FULL
Guest Room King Renovated - Single

FULL
Guest Room King Renovated - Double

FULL

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StayEasy Century City

Convenience and Comfort Within Your Budget Enjoy the comfortable rooms, unlimited WiFi, conference facilities, complimentary breakfast, outdoor pool and much more in the budget friendly StayEasy Century City hotel. Conveniently located near Cape Town’s Bloubergstrand Beach, and opposite the Century City Convention Centre, the hotel is the perfect base for business or leisure. Our budget Cape Town hotel doesn’t compromise on comfort and offers guests 175 modern en-suite rooms to choose from. Rooms are equipped with air-conditioning, DStv, free WiFi, a work desk, and a comfy bed. An Everyday Breakfast is on the house, and the hotel’s pool is great for those hot summer days. Business guests will benefit from a self-service work area and a private conference room in the hotel. The hotel’s Century City location allows guests to experience everything this self-contained mini city has to offer - from shopping and spas, to conferencing and eating out. Take a short walk from the hotel to Canal Walk Mall and explore the 400+ stores in one of South Africa’s largest shopping destinations.

Photos

Standard Room

FULL

Contact: ICALEPCS 2023 Conference Secretariat: icalepcs2023@tourvest-ime.com

DAY TOURS

PLEASE NOTE: All amounts are payable in South African Rand and payment made in a foreign currency will be at the prevailing exchange rate applied by the Housing Bureau Secretariat’s bankers from time to time.

For exchange rate estimation purposes, click on http://www.xe.com

Please select your choice of tours below and carefully ensure that the tours do not overlap. Please Note: Day tours are subject to availability at the time of the booking.

Indicate your date selection when selecting your tour choice. If you are not attending the tour, please indicate this by selecting "No option Selected" from the dropdown list.

Half Day Tour

Table Mountain and City Half Day

Please select below AM or PM tour

Table Mountain and City Half Day

The highlights of this half day tour includes a visit to the summit of Table Mountain, South Africa’s prominent landmark, on an aerial cableway (The cableway ticket is not included. Visits to the summit of Table Mountain are weather permitting). Other stops include the Malay Quarter, city centre, Company Gardens, the Castle of Good Hope (time permitting) and Diamond Works at the V&A Waterfront. Discover the history of the diamond and gold trade in South Africa and witness the art of diamond cutting and the careful craftsmanship of jewellery manufacturing by skilled experts during a sparkling tour.

Cost: 670 ZAR
Time : -/+ 07h30 from Sea Point, Waterfront and City hotels and guest houses Collection times vary; are subject to the hotel collection route and will be confirmed, via the hotel, the day prior to departure
Selected pick-up and drop-off hotels list available on request
Duration: 4 hours Pick up: Cape town International Convention Centre, Sea Point, Waterfront and city hotels
Drop off: Cape town International Convention Centre, Sea Point, Waterfront and city hotels
Includes: A professional tour guide (English) in a fully air-conditioned vehicle. Castle of Good Hope. Diamond sparkling tour
Excludes:

Cableway tickets are not included
Guests to pre-purchase cableway tickets online to avoid longer waiting time in queues
Visits to the summit of Table Mountain are weather permitting
During the Aerial Cableway’s annual planned maintenance week in July, this tour will visit Signal Hill instead at no extra cost during this period
Meals (Lunch)

Number Of

No option selected FULL

Number Of

Friday, 12 October 2023 FULL

AMOUNT

670.00

TOTAL

Number Of

Saturday 13th October 2023 FULL

AMOUNT

670.00

TOTAL

Number Of

Saturday, 7th October 2023 FULL

AMOUNT

670.00

TOTAL

Number Of

Sunday, 8th October 2023 FULL

AMOUNT

670.00

TOTAL

Number Of

Sunday,14th October 2023 FULL

AMOUNT

670.00

TOTAL

Number Of

Thursday, 11th October 2023 FULL

AMOUNT

670.00

TOTAL

Number Of

Tuesday, 9th October 2023 FULL

AMOUNT

670.00

TOTAL

Number Of

Wednesday, 10th October 2023 FULL

AMOUNT

670.00

TOTAL

Full Day Tour

Cape Highlights Full Day Tour

Experience the highlights and gain an appreciation for the natural beauty of the Cape Peninsula. Travel along the Atlantic seaboard via Hout Bay and the iconic Chapman’s Peak Drive. Visit the Cape Point Nature Reserve at the southern tip of the Cape Peninsula; a feature that has captivated travellers and explorers for centuries with its dramatic scenery and fascinating history. Visit the quaint villages of Kalk Bay and St James. Enjoy lunch (own account) and taste award-winning wines at a vineyard nestled in the Constantia Valley. Continue onto the city centre, passing the Castle of Good Hope, visit the Company Gardens and Cape Malay Quarter, with the opportunity to taste traditional delicacies (own account), before taking in the city views from Signal Hill.

Cost: 2000 ZAR
Time: -/+ 07h00 - Collection times vary; are subject to the hotel collection route and will be reconfirmed via the hotel the day prior to departure
Duration: 8 hours Pick up: Cape Town International Convention Centre, Sea Point, Waterfront and city hotels
Drop off: Cape Town International Convention Centre, Sea Point, Waterfront and city hotels
Includes: A professional tour guide (English) in a fully air-conditioned vehicle. Cape Point Nature Reserve, 1 wine tasting
Excludes:

Meals (Lunch)
Entrance fees: Cape Point funicular, Boulders Penguins colony
Excursion ½ Duiker Island boat trip in Hout Bay

Number Of

No option selected FULL

Number Of

Friday, 12th October 2023 FULL

AMOUNT

2,000.00

TOTAL

Number Of

Saturday 13th October 2023 FULL

AMOUNT

2,000.00

TOTAL

Number Of

Saturday, 7th October 2023 FULL

AMOUNT

2,000.00

TOTAL

Number Of

Sunday, 14th October 2023 FULL

AMOUNT

2,000.00

TOTAL

Number Of

Sunday, 8th October 2023 FULL

AMOUNT

2,000.00

TOTAL

Number Of

Thursday, 11th October 2023 FULL

AMOUNT

2,000.00

TOTAL

Number Of

Tuesday, 9th October 2023 FULL

AMOUNT

2,000.00

TOTAL

Number Of

Wednesday, 10th October 2023 FULL

AMOUNT

2,000.00

TOTAL

Cape Point Full Day Tour

Cape Town is built on a mountainous peninsula. This full-day tour is an ideal way to see the highlights of the city. Travel along the Atlantic seaboard with its white beaches and rugged mountains to Hout Bay. If time permits, there is the option of taking a half-hour boat trip to Duiker Island to see a Cape Fur Seal colony (for your own account). If open, continue on Chapman’s Peak Drive, noted as one of the most stunning roadways in the world. Visit the Cape Point Nature Reserve and the tip of the Cape Peninsula which has captivated travelers for centuries. The return journey to Cape Town takes guests along the False Bay coast with the option of visiting the colony of rare African Penguins at Boulders Beach (for your own account). Guests will pass through the naval village of Simon’s Town, Fish Hoek, Kalk Bay, and Muizenberg. Visit the internationally-acclaimed Kirstenbosch National Botanical Garden before returning to the hotel.

Cost: 1685 ZAR
Time: -/+ 07h30 - Collection times vary; are subject to the hotel collection route and will be reconfirmed via the hotel the day prior to departure
Duration: 8 hours Pick up: Cape Town International Convention Centre, Sea Point, Waterfront and city hotels
Drop off: Cape Town International Convention Centre, Sea Point, Waterfront and city hotels
Includes: A professional tour guide (English) in a fully air-conditioned vehicle. Cape Point Nature Reserve; Kirstenbosch Botanical Gardens
Excludes: Meals (Lunch)

Number Of

No option selected FULL

Number Of

Friday, 12 October 2023 FULL

AMOUNT

1,685.00

TOTAL

Number Of

Saturday 13th October 2023 FULL

AMOUNT

1,685.00

TOTAL

Number Of

Saturday, 7th October 2023 FULL

AMOUNT

1,685.00

TOTAL

Number Of

Sunday, 8th October 2023 FULL

AMOUNT

1,685.00

TOTAL

Number Of

Sunday,14th October 2023 FULL

AMOUNT

1,685.00

TOTAL

Number Of

Thursday, 11th October 2023 FULL

AMOUNT

1,685.00

TOTAL

Number Of

Tuesday, 9th October 2023 FULL

AMOUNT

1,685.00

TOTAL

Number Of

Wednesday, 10th October 2023 FULL

AMOUNT

1,685.00

TOTAL

Hermanus Full Day Tour

Travel via Sir Lowry’s Pass to Hermanus and enjoy shore-based whale-watching (seasonally dependent). Visit a wine estate for a wine tasting, or visit the Stoney Point Penguin Colony should the wine estate be closed. Return to Cape Town in the afternoon via the scenic False Bay coastal route.

Cost: 1380 ZAR

Time: -/+ 08h00 - Collection times vary; are subject to the hotel collection route and will be reconfirmed via the hotel the day prior to departure
Duration: 9 hours Pick up: Cape Town International Convention Centre, Sea Point, Waterfront and city hotels
Drop off: Cape Town International Convention Centre, Sea Point, Waterfront and city hotels
Includes: A professional tour guide (English) in a fully air-conditioned vehicle, 1 wine tasting, shore-based whale-watching
Excludes:

Meals (Lunch)

Number Of

No option selected FULL

Number Of

Friday, 12 October 2023 FULL

AMOUNT

1,380.00

TOTAL

Number Of

Saturday 13th October 2023 FULL

AMOUNT

1,380.00

TOTAL

Number Of

Saturday, 7th October 2023 FULL

AMOUNT

1,380.00

TOTAL

Number Of

Sunday, 8th October 2023 FULL

AMOUNT

1,380.00

TOTAL

Number Of

Sunday,14th October 2023 FULL

AMOUNT

1,380.00

TOTAL

Number Of

Thursday, 11th October 2023 FULL

AMOUNT

1,380.00

TOTAL

Number Of

Tuesday, 9th October 2023 FULL

AMOUNT

1,380.00

TOTAL

Number Of

Wednesday, 10th October 2023 FULL

AMOUNT

1,380.00

TOTAL

Winelands Full Day Tour

The world-renowned Cape Winelands is situated about an hour’s drive from Cape Town. This tour travels through the premier wine-producing regions of Paarl, Franschhoek, and Stellenbosch. In addition to the wines, guests can expect breathtaking scenery. Each region is characterized by rugged mountain ranges and picturesque valleys with vineyards dotted along the route. Enjoy a cellar tour, and wine tastings at three top wine estates before embarking on a tour through the historic town of Stellenbosch where much of the original Cape Dutch architecture has been preserved.

Cost: 1385 ZAR
Time: -/+ 08h30 - Collection times vary; are subject to the hotel collection route and will be reconfirmed via the hotel the day prior to departure
Duration: 8 hours Pick up: Cape Town International Convention Centre, Sea Point, Waterfront, and city hotels
Drop off: Cape Town International Convention Centre, Sea Point, Waterfront, and city hotels
Includes A professional tour guide (English) in a fully air-conditioned vehicle. 3 wine tastings, 1 cellar tour
Excludes: Meals (Lunch)

Number Of

No option selected FULL

Number Of

Friday, 12 October 2023 FULL

AMOUNT

1,385.00

TOTAL

Number Of

Saturday 13th October 2023 FULL

AMOUNT

1,385.00

TOTAL

Number Of

Saturday, 7th October 2023 FULL

AMOUNT

1,385.00

TOTAL

Number Of

Sunday, 8th October 2023 FULL

AMOUNT

1,385.00

TOTAL

Number Of

Sunday,14th October 2023 FULL

AMOUNT

1,385.00

TOTAL

Number Of

Thursday, 11th October 2023 FULL

AMOUNT

1,385.00

TOTAL

Number Of

Tuesday, 9th October 2023 FULL

AMOUNT

1,385.00

TOTAL

Number Of

Wednesday, 10th October 2023 FULL

AMOUNT

1,385.00

TOTAL

Would you like to be contacted for pre and post tours?

Should you not receive a response after 2 days.

Please email: icalepcs2023@tourvest-ime.com

Yes

Contact: ICALEPCS 2023 Conference Secretariat: icalepcs2023@tourvest-ime.com

Airport Transfers

Our airport shuttle services are simply the easiest, most cost-efficient, and most comfortable way to transfer from Cape Town International Airport to the Congress hotels.

Upon arrival at the airport, you will collect your bags from the baggage carousel (if arriving from an international flight you will clear Customs & Immigration before collecting your bags), and then proceed to the Arrivals Hall. As you exit the Hall you will be met and assisted by a professionally-presented driver who will have signage bearing your name. The driver will then accompany you to the vehicle for transfer to your hotel.

Number Of

Arrival Shuttle FULL

AMOUNT

600.00

TOTAL

Number Of

Departure Shuttle FULL

AMOUNT

600.00

TOTAL

Contact: ICALEPCS 2023 Conference Secretariat: icalepcs2023@tourvest-ime.com

Flight Information for Airport Transfer

Kindly submit your flight details below in order for us to book your airport transfer. If you do not have your flight details to date, please select "Supply Flight details at a later stage".

You will be able to log back into the record, to update your flight details.

Travel

Arrival Flight Details FULL

Arrival Flight Details Please add me to the waitlist

Depart

Sat, Oct 7, 2023

CAPE TOWN: CAPE TOWN INTERNATIONAL AIRPORT (CTIA)

Arrive

Sat, Oct 7, 2023

CAPE TOWN: CAPE TOWN INTERNATIONAL AIRPORT (CTIA)

Supply Flight details at a later stage

Departure Flight Details FULL

Departure Flight Details Please add me to the waitlist

Depart

Sat, Oct 7, 2023

CAPE TOWN: CAPE TOWN INTERNATIONAL AIRPORT (CTIA)

Arrive

Sat, Oct 7, 2023

CAPE TOWN: CAPE TOWN INTERNATIONAL AIRPORT (CTIA)

Supply Flight details at a later stage

Number of Passengers

Contact: ICALEPCS 2023 Conference Secretariat: icalepcs2023@tourvest-ime.com

Summary

Terms and Conditions

Agree

Contact: ICALEPCS 2023 Conference Secretariat: icalepcs2023@tourvest-ime.com

Payment

METHODS OF PAYMENT FOR BOOKING

Please Note: If the full accommodation booking payment has not been made before September 1 September 2023, or proof of payment is not provided, the booking will be released.

All fees are payable in South African Rands (ZAR) by, either, Bank Wire Transfer (Electronic Funds Transfer - EFT) or Credit Cards (Visa and Master card) are accepted for online credit card payments.

Cheque payments are NOT accepted.

The amount stated below is reflected in South Africa Rand (ZAR) and is the total amount payable.

Please read the Accommodation Terms and Conditions (including cancellation policies) carefully before making your reservation.

PAYMENTS MUST BE MADE AS FOLLOWS:

Please read the Accommodation Terms and Conditions (including cancellation policies).

Option 1: Bank Transfer
NOTE: Payment by this method will be slightly more costly as delegates are responsible for the bank fees charged by their banking institution for this service.

The amount of your bank transfer in South African Rand currency must equal the total of your fees + all relevant bank charges applicable to making the payment. Once your bank transfer is received in our account we will advise you of any additional bank charges that might be charged. This amount can be paid upon arrival at the congress.

Please email a copy of the bank transfer to Housing Bureau E-mail address: icalepcs2023@tourvest-ime.com to confirm payment is in progress.

You must write your reference number on your bank transfer.

Account Name:	Tourvest Destination Management
Bank:	FNB
Account No.:	6273 6973 159
Account Type:	Cheque Account
Branch Code:	255-005

Option 2: Visa or MasterCard

Payment can be made via our secure on-line accommodation process. You will receive an automated e-commerce receipt upon payment.

Important Note: If requesting and paying on invoice or paying by Bank Wire Transfer please remember to clearly indicate the delegate's reference number (*/reference number/*) on bank transfers to facilitate the process.

All Credit Cards used to make payment online must be 3D secure enrolled.

What is 3D Secure (Verified by Visa / Mastercard SecureCode)?
3D Secure is a technical standard created by Visa and Mastercard to further secure CNP (Card-holder Not Present) transactions over the Internet.
Mastercard brands their system as 'Mastercard SecureCode' and Visa call theirs 'Verified by Visa'.

3D Secure protects a buyer's credit card against unauthorised use when shopping online. This simple service enables buyers to validate transactions you make over the internet by requesting a personal code (usually sent to your cell phone or email address as a one time PIN). It helps protect against fraudulent use by unauthorised individuals.

Click here to view the Privacy Policy.

Contact: ICALEPCS 2023 Conference Secretariat: icalepcs2023@tourvest-ime.com

Thank You

Thank you for completing the booking process, a confirmation email and invoice will be sent to you shortly.

Please note your booking will only be secured once payment has been received.

Contact: ICALEPCS 2023 Conference Secretariat: icalepcs2023@tourvest-ime.com

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