ONLINE REGISTRATION

Welcome to the Online Registration page for The International Conference on Accelerator and Large Experimental Physics Control Systems (ICALEPCS) 2023.

Before you proceed with your registration, please read the below statements relating to the processing of your personal information when registering and the consent required.

Please Note: We would not be able to process and accept your registration if consent is not given.

Data Processing Consent

In order to comply with the EU General Data Processing Regulations (GDPR) and the South African Protection of Personal Information Act (referred to as the POPI Act or POPIA), Tourvest Travel Services and Tourvest Incentives Meetings & Events has put in place specific steps to protect delegates' personal information they submit when registering. Tourvest Incentives Meetings & Events needs consent to capture and process delegates’ personal information to register them for the Conference.

For more information on the POPI Act or POPIA please visit https://popia.co.za/
For more information on the GDPR please visit https://ec.europa.eu/info/law/law-topic/data-protection_en

Why do we ask for your consent?

We are committed to protecting the privacy of all personal data you provide us for this Conference registration. The following statements describe what we are doing with your data and how long we store it, so you are fully informed prior to submitting your personal information for the Conference registration.

Why are we requesting your personal data?

We ask for your personal data to communicate and facilitate your participation in the Conference.

How long will we store your personal data?

Your personal data will be retained from registration for up to 5 years after the Conference.

Third Parties Access

Your personal information/data will be viewed, and processed by the Conference Secretariat, the Conference Organising and/or the Programme Committees but will not be shared or accessed by any third parties.

Data Controller

Tourvest Incentives Meetings & Events: ICALEPCS Conference Secretariat

Email: icalepcs2023@tourvest-ime.com

Data Processing Consent

Data Processing Consent option required

 

 

ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

Personal Details

Please follow these instructions to navigate through the Online Portal.

  • The fields marked * are compulsory and must be filled in before continuing to the next page. 
  • After completing all the fields, press 'Submit' to proceed to the next section. 
  • If you need to return to the previous menu, press BACK on your Internet browser menu. 
  • Should you, for any reason, not be able to register, or have any difficulties registering, please contact the Organiser on the details provided at the bottom of this page
Billing Details

Complete if payment is being made by your organisation.

 

 

ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

Do you require a visa invitation letter?

 

 

ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

Visa Letter Requirements

Complete the information below accurately in order to receive the invitation letter.

To select dates effectively, please follow these helpful hints:

  • Click on the date to search the required date
  • Click on Month & Year on the top, this will display the all the months of the year.
  • Click on main year at the top, will display the latest 10 years.
  • Use the navigation arrow to select the year.

Please complete all the required fields below and select “Next” to proceed to the following page.

 

 

ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

Registration Category

Rates based on South African Rand.

Type

Early Bird Registration

Regular Registration

Late Registration

(01 February 2023 – 30 April 2023)

(01 May 2023 – 31 July 2023)

(01 August 2023 – 30 September 2023)

International Delegates

ZAR 16 500

ZAR 17 500

ZAR 19 000

 

 

 

 

African Delegates

ZAR 11 000

ZAR 13 000

ZAR 15 000

 

 

 

 

Student Rate

ZAR 5 000

ZAR 6 000

ZAR 7 000

 

 

 

 

Accompanying Persons

 ZAR 3 500

 ZAR 3 500

 ZAR 3 500

 

 

 

 

Day Registration

ZAR 2 000

ZAR 2 000

ZAR 2 000

 

 

 

 

Workshop

ZAR 2 500

ZAR 2 500

ZAR 2 500

 

 

Gala Dinner

ZAR 1 000

ZAR 1 000

ZAR 1 000

 

 

 

 

Technical Tour iThemba LABS

ZAR     650

ZAR     650

ZAR     650
       

Packages Include (included in the registration fees):

Delegate Entitlements:

Accompanying Persons Entitlements:

1. Entrance to conference sessions and exhibition

2. Welcome Reception

3. Tea & Coffee during breaks

4. Lunch during conference

5. Delegate bag

6. Delegate badge

1. Welcome Reception

2. Accompanying Persons bag

3. Accompanying Persons Delegate badge

5. Half day Tour ( options to be provided)

https://www.xe.com/

Please select registration category below.

International Delegate Registration Fees
16,500.00
17,500.00
19,000.00
African Delegate Registration Fees
11,000.00
13,000.00
15,000.00
Student Registration Fees
5,000.00
6,000.00
7,000.00
2,000.00
Accompanying Person/s
3,500.00

Name Badge

 

 

ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

Student Registration

 

 

ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

Workshops

Please select workshop below, workshops are subject to change.

Saturday, 7th October 2023
Date: Oct 07, 2023
2,500.00
2,500.00
2,500.00
2,500.00
Sunday, 8th October 2023
Date: Oct 08, 2023
2,500.00
2,500.00
2,500.00
2,500.00

 

 

ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

Social Events & Technical Tours

Please indicate below should you wish to attend

Welcome Reception
Date: Oct 08, 2023 Time: 1800 - 2000
Gala Dinner
Date: Oct 11, 2023 Time: 1900 - 2300
1,000.00
Technical Tour

At the tip of Africa, and about 40 km, from Cape Town lies iThemba LABS (Laboratories for Accelerator Based Sciences). It is the premier particle accelerator facility on the African continent, and the only of its kind in the southern hemisphere.  The workhorse of iThemba LABS is the k=200 Separated Sector Cyclotron (SSC) to provide accelerated particle beams. The SSC is currently used for two types of activities, namely isotope production for nuclear medicine and basic and applied research, which includes radiation biology, neutron physics and metrology. As a national facility of the National Research Foundation (NRF), iThemba LABS brings together competence and skills within a multidisciplinary environment to contribute to the advancement of knowledge and to build human capacity.

Please book ticket for the guided tour below

650.00

 

 

ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

Summary
Terms and Conditions

 

 

ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

Payment Process

Option 1: EFT/Bank Transfer
NOTE: Payment by this method will be slightly more costly as delegates are responsible for the bank fees charged by their banking institution for this service.

The amount of your bank transfer in South African Rand currency must equal the total of your fees + all relevant bank charges applicable to making the payment. Once your bank transfer is received in our account we will advise you of any additional bank charges that might be charged. This amount can be paid upon arrival at the congress.

Important Notice:
When paying by EFT/Bank Transfer, please remember to clearly indicate your unique ICALEPCS 2023(Reference No.) on all bank transfers to facilitate the registration process.

Proof of payment needs to be emailed to icalepcs2023@tourvest-ime.com 

Bank Details:

 

Reference number:

ICALEPCS (Reference No. - will be received on your confirmation email).

Account Name:

 

TOURVEST HOLDINGS (PTY) LTD TOURVEST INBOUND PRODUCTS - ICALEPCS

 

Bank:

 

FIRST NATIONAL BANK

 

Branch:

 

RMB CORPORATE BANKING, JOHANNESBURG

 

Branch Code:

255005

Account Number:

63009047457

Option 2: Visa or MasterCard


Payment can be made via our secure on-line payment portal. You will receive an automated e-commerce receipt upon payment.


All Credit Cards used to make payment online must be 3D secure enrolled.

What is 3D Secure (Verified by Visa / Mastercard SecureCode)?
3D Secure is a technical standard created by Visa and Mastercard to further secure CNP (Card-holder Not Present) transactions over the Internet.
Mastercard brands their system as 'Mastercard SecureCode' and Visa call theirs 'Verified by Visa'.

 

https://airdrive.eventsair.com/eventsairwesteuprod/production-tourvest-public/f708a7e8a1f0481ab943563a51b89d13          

 

https://airdrive.eventsair.com/eventsairwesteuprod/production-tourvest-public/fbd7fb5fb9c84802b832b9fc783d82ad
3D Secure protects a buyer's credit card against unauthorised use when shopping online. This simple service enables buyers to validate transactions you make over the internet by requesting a personal code (usually sent to your cell phone or email address as a one-time PIN). It helps protect against fraudulent use by unauthorised individuals.

 

 

ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

Thank You for completing the online registration


A confirmation email, and invoice will be sent to you shortly.

Please note your registration will only be confirmed once payment has been received. 
 

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ICALEPCS 2023 Conference Secretariat

Marilyn Lewis

icalepcs2023@tourvest-ime.com

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